Migration to Lotus Notes
Posted by shannonclark on December 29, 2003
So, this afternoon I have started to seriously migrate my personal email from Outlook to Lotus Notes (6.0).
Lots to learn and lots to do. I will also have to quickly decide if I want to try to get the upgrade to Lotus Notes 6.5 which might make a lot of sense for me to use instead (especially since I am learning it new anyway, might as well be on the most recent version).
Clearly it is a different piece of software than Outlook, in many respects a better one, but there are also negative respects as well, just stuff that I have to learn and relearn.
For example, it looks like (at least at the moment) that I cannot sort in the main view by subject. Something that I have become used to doing frequently. I think I can get the same effect in other ways, but it is a bit annoying nonetheless.
Further, there is a lot that I will have to learn in terms of the language of Lotus Notes, it treats things differently. However, at the moment at least it looks like I have managed to import my Calendar, Contacts (possibly too many times, may have to clean that up asap) and my mail (all of my messages which is quite a feat).
What seems to be missing at the moment is my tasks (todos) and my “notes” neither of which seem to have been imported successfully. I think I can export my “notes” and reimport them into Lotus Notes in a way that will achieve the effect that I need (i.e. keeping track of lots of random pieces of information). My tasks may be another matter, not sure how to do that.
The problem is that I have historically stored a lot of critical information in the tasks that were waiting to be done. So I have to find a way to deal with this in a meaningful manner soon. That said, it shouldn’t be a really big deal to replicate what I need to by hand for the moment.
The other important things that I have to figure out quickly are:
1. setting up rules for all of my mail handling, may take a while.
2. setting up rules to deal with “spam” as effectively as possible
3. Setting up access for my non-primary accounts and establishing where to store that email (i.e. my “catchall” as well as non-JigZaw email accounts that I monitor)
4. Setting up alerts/notifications when new mail comes in so that I do not miss the fact that I have gotten something important.
5. Getting used to the look and feel of Lotus Notes and getting comfortable with all of the various settings/features/characteristics.
6. Archiving some of my old mail to reduce the file size of the Lotus Notes archive I have to deal with (currently pushing 1gb).
I’m sure there will be many more tasks for me to deal with, just one of many tasks I have to do…